Archiving

Archiving allows you to protect and preserve old data in your digital workplace without adding clutter to your search results. Archived content is locked to prevent further edits or comments, and is removed from your default search results. Archiving content does not remove access to the content. 

You can archive any piece of content manually, or automatically through archive policies in the Manage Archive page.

The message that appears above archived content to indicate that it can no longer be modified.

Sections in this article: 

Features and functionality

Prevent modification

Archived items cannot be edited or commented on, regardless of access level. To modify an archived item, it must first be unarchived.

Removed from search results

Archived items do not appear in search results by default. However, they can be shown if desired by selecting the Include Archived Content option in the search sidebar.

Visibility in channels

Archived content is not hidden from display when viewing blog, calendar, forum, microblog, and wiki channels. Archived content will be indicated by the Archived icon beside the content in the channel. 

When viewing a folder channel archived items are hidden from automatic display. However, there is an option to show the archived items.

Archived files in a Folder Channel.

Visibility in widgets

Archived content will appear in widgets on pages. To prevent archived content from being viewed in widgets: 

  • Remove archived items' access rules. See Access and Access rules.
  • Move the archived items to a separate channel that is not used as a source for the widget.

Archiving tasks

Enable Archiving

To enable or disable archiving in the digital workplace, see Enable or disable archiving.

Manual Archiving

To manually archive or unarchive content, see Archive or unarchive content.

Automatic Archiving

To set up archiving policies on a workplace-wide basis, channel by channel, or on specific content, see: 

Archiving policies are applied from the most specific policy to the most generic policy. For example, individual content archiving policies will be applied before a channel's or digital workplace's policy.  

To set up or modify automatic archiving's grace period (i.e. the length of time content is in the archive queue on the Manage archive page), see: