Archiving

Archiving allows you to protect and preserve old data in your digital workplace without adding clutter to your search results.

You can archive any piece of content manually, or automatically through Manage Archive. Archived content is locked to prevent further edits or comments, and is removed from your default search results.

The message that appears above archived content to indicate that it can no longer be modified.

Features and functionality

Prevent modification

Archived items cannot be edited or commented on, regardless of access level. To modify an archived item, it must first be unarchived.

Removed from search results

Archived items do not appear in search results by default. However, they can be shown if desired by selecting the Include Archived Content option in the search sidebar.

Hidden in folder views

When viewing a folder channel archived items are hidden. In Details view, there is an option to show the archived items.

Archived files in a Folder Channel.

Manually Archive

If you have full access to a post or file, you can select Actions followed by Archive/Unarchive to immediately archive or restore it.

Automatically Archive

You can set up archiving policies on a workplace-wide basis, or channel by channel. More details are available in the Manage Archive article.