Archiving

Archiving allows you to protect and preserve old data in your digital workplace without adding clutter to your search results. Archived content is locked to prevent further edits or comments and is removed from default search results. Archiving content does not remove access to it. You can archive any content manually or automatically through archive policies on the Manage Archive page.

Sections in this article: 

Features

Prevent modification

Regardless of access level, archived items cannot be edited or commented on. To modify an archived item, it must first be unarchived.

Removed from search results

Archived items do not appear in search results by default. However, they can be shown if desired by selecting the Include Archived Content option in the search sidebar.

Visibility in channels

Archived content is not hidden when viewing blog, calendar, forum, microblog, and wiki channels. Archived content in indicated by the Archived icon beside the content in the channel. 

When viewing a folder channel, archived items are hidden from automatic display. However, you can view archived items by selecting show x archived item(s). 

Visibility in widgets

Archived content appears in widgets on pages. To prevent archived content from appearing in widgets: 

  • Remove archived items' access rules. See Access and Access rules.
  • Move the archived items to a separate channel that is not used as a source for the widget.

Manage archiving

Turn archiving on or off

To turn archiving on or off in the digital workplace, see Enable or disable archiving.

Manual archiving

To manually archive or unarchive content, see Archive or unarchive content.

Automatic archiving

To set up archiving policies on a workplace-wide basis, channel by channel, or for specific content, see: 

Archiving policies are applied from the most specific to the most generic. For example, individual content archiving policy will be applied before a channel's or digital workplace's policy.  

To set up or modify the archiving grace period (i.e., the length of time content remains in the archive queue on the Manage Archive page), see Change the archiving grace period.