Drafts

You can save blog articles, calendar events, forum discussions, files, and wiki articles as drafts before publishing them. You can save unfinished work for later, preview it, and collaborate with others when authoring content.

A drafts history and options.

Once a draft has been saved, you can add other authors, allowing them to edit it. You can also reassign and add notes to the draft, providing a way to pass the work back and forth between authors.

When publishing a draft, you can choose to publish as any of the authors added to it. You can use this feature to publish on behalf of other people in your digital workplace. See Ghostwriting content.

Sections in this article: 

Considerations

  • Draft history: Actions or notes made on draft content are recorded in a history timeline located above the draft. This draft history is lost when the draft is published.
  • View other users' drafts: You can see any pending drafts on a channel you have Edit access or above. They appear in the Manage area of the channel.

Features

The following features are associated with drafts: 

  • Added to your To dos: When you save a draft, it becomes visible and accessible through your To Dos.
  • Preview content: When viewing a draft, you can see a preview of what your content will look like when published.
  • Edit a draft: Select Edit on a draft to return to the content editor. When editing drafts of uploaded files, you will see additional features like related content and read tracking.
  • Add Authors: Select Add author in the Authors section of the draft display to give others permission to view and modify the draft. Users who would not normally have access to the content can be added as an author and can view the draft content, edit it, and add notes. However, they cannot publish it, but original authors or users with at least Edit access can publish it on their behalf. Authors added this way will inherit the channel's Author Access rule on the published content.
  • Assign drafts: Select Send to to assign responsibility for the draft to one of the listed authors. The assignee will receive a notification of the change.
  • Add notes: Add notes on the draft, which any author can see. A notification will be sent about the change.
  • Publish: Select Publish to choose which author to publish as and which channel to post the content to. If you publish as anyone but yourself, the selected author will receive a notification that you have published on their behalf.
  • Delete: Select Delete to delete a draft permanently. Deleted drafts do not appear in the Trash Can.

Assign a draft to another user

  1. On the Userbar, select To dos followed by Drafts. 
  2. Find your draft and select the draft's title. 
  3. Select Send to.
  4. In the Pass to dropdown, select a user. 
  5. Select Send. 

Publish a draft

  1. On the Userbar, select To dos followed by Drafts. 
  2. Find your draft and select the draft's title. 
  3. (Optional) Choose Edit to continue making changes to the content. 
  4. (Optional) Add additional authors:
    1. Select  Add author.
    2. Enter a name to search for another author. 
    3. Select Add. 
  5. (Optional) Add a note:
    1. In Note, add your note to send to other authors. 
    2. Select ADD NOTE.
  6. To publish the draft, select Publish. 
  7. In the Publish as dropdown, select a user. 
  8. In the channel dropdown, choose a channel to publish the content in. 
  9. Select Publish. 

Delete a draft

  1. On the Userbar, select To dos followed by Drafts. 
  2. Find your draft and select the draft's title. 
  3. Select Delete. 
  4. When prompted, select Delete.