Your digital workplace provides multiple ways to limit whether files or folders are visible to others. These are useful when you want to simplify what appears in a folder or folder channel but still want users to have access to files should they have a link or search for them.
To completely hide a file or folder from a user or group of users, remove their access to it.
Sections in this article:
Who can do this?
- Enterprise administrators
- Workplace administrators
- Space administrators
- Members of the digital workplace with Edit or Full access
Hide or unhide a file or folder
Folder contents hidden this way can still be accessed via a direct link or search by users with at least Read access.
- Go to the folder or folder channel where the file or folder is.
- Next to the file or folder, select
Actions.
- Select Hide, or if already hidden, select Show.
Toggle the visibility of folder contents
Folder contents hidden this way can still be accessed via a direct link or search by users with at least Read access.
- Go to the folder or folder channel where you want to hide the contents.
- Select
Actions followed by Edit.
- Under Folder Contents, select one of the following options:
- Show: Contents are visible to all users who have access to them.
- Administrative Access Only: Content is only visible to users with Full access or higher.
- Hide: Contents are not visible to anyone.
- Select Save.