Copying and pasting content into the WYSIWYG editor

Learn how to copy and paste content from other sources into the digital workplace's WYSIWYG editor. Content created outside of your digital workplace's editor often uses styles that may not be recognizable to the editor, or that may not be visually consistent with your existing digital workplace. As a result, it is often desirable to remove these styles when pasting content into your digital workplace.

Sections in this article:

Who can do this?

  • Any digital workplace member

Insert images

Rather than copying and pasting an image (whether by itself or as part of a larger body of content), you should do one of the following:

  • If you plan to use this image in a single location: 
    1. Save the image to your computer.
    2. Insert the downloaded image into the WYSIWYG editor. 
  • If you plan on using this image multiple times throughout your digital workplace: 
    1. Save the image to your computer.
    2. Upload the image to a folder channel in your digital workplace.
    3. Insert the image from the folder channel into the WYSIWYG editor.

Both of these methods avoid broken images if the source location is unavailable. Additionally, each of these methods will trigger a security scan to automatically run to ensure the safety of your content. After the scan is complete, you will see a color-coded text indicating the file's status:

  • Green: "The file is safe to upload."
  • Yellow: "Scan Failed. File is Encrypted." You can still publish encrypted files.
  • Red: "Malicious Content detected." A pop-up will alert you that unscannable files will be removed. Select OK to clear the file.

Clear formatting

You can use the editor's  Clear Formatting tool to remove most styles from content you have already pasted into the editor. While this tool removes most formatting, it sometimes leaves some inline styles applied to elements.

Copy and paste content into the WYSIWYG editor

From elsewhere in your digital workplace:

Paste the copied text into the editor using Ctrl+V. The editor will strip the styling from the pasted text while preserving links, lists, images, and tables.

However, if you want to duplicate an entire piece of content and keep any styles, it is often better to copy and paste using the content's source code. To do this:

  1. Go to the content to be copied.
  2. Select  Actions.
  3. Select Edit.
  4. On the editor's toolbar, select  More Misc and then  Code View.
  5. Select all the text (Ctrl+A).
  6. Copy the text (Ctrl+C).
  7. Go to where you want to paste the text.
  8. On the editor's toolbar, select  More Misc and then  Code View.
  9. Paste the text (Ctrl+V).

From Microsoft Office desktop applications

When pasting content from Microsoft Office desktop applications (e.g., Word, Outlook) into the editor, you can Clean or Keep its formatting. 

  • Select Clean to paste content without any style information. 
  • Select Keep to paste content with style information.

Most of the time, you will want to select Clean, as it makes the content visually consistent with your digital workplace. However, you will need to edit the content to resize images and reapply styles such as font colors.

From any location (Microsoft O365, Google Docs, or other web pages)

Paste the copied text into the editor using Ctrl+V. The editor will strip the styling from the pasted text while preserving links, lists, images, and tables. Images will undergo a security scan to ensure there is no malicious content in the image. 

Another alternative is to paste using Ctrl+Shift+V. Pasting this way removes all styles, links, images, and tables.